Program Assistant/ Site Coordinator

NOTE: If you are interested in the position, submit your resume and a cover letter to Jobs@albustanseeds.org.

Summary: Al-Bustan Seeds of Culture is seeking aProgram Assistant/ Site Coordinator for its Philadelphia school programs. 

Job Description

The Programs Assistant supports the operations of Al-Bustan Seeds of Culture’s School Arab Arts after-school arts program with the Philadelphia School District’s Out of School Time (OST) and School Partnership programs. The Programs Assistant will report to the Education Manager and provide logistical, administrative, and hands-on support to ensure a safe, engaging, and creative environment for youth participants. This role is ideal for someone passionate about arts education, youth development, and community engagement.

Key Responsibilities:

  • Supervise and interact with Philadelphia K-12 students (depending on school assignments) to ensure their safety and well-being.

  • Take attendance and help maintain accurate program records via digital channels.

  • Facilitate snack and social time with students.

  • Assist in the setup and breakdown of daily program activities and classroom spaces.

  • Help prepare art supplies, set up drums, or other workshops as required, and distribute materials for daily lessons and special events.

  • Support teaching artists during sessions by helping manage materials, assisting with student engagement, and ensuring a positive learning environment.

  • Maintain the cleanliness and organization of program spaces and supply areas.

  • Communicate effectively with parents, staff, and students as needed.

  • Support behavior management in alignment with the program's values and policies.

  • Assist with program events, field trips, showcases, and exhibitions in collaboration with the Education Coordinator under the supervision of the Education Manager.

  • Assist with recruiting and retaining students for the program.

  • Perform other duties as assigned by the Education Manager.

*Location

  • Al-Bustan’s hub is located at 310 W Master Street Fl 2 Philadelphia PA 19122

  • The Education Coordinator will work onsite at partner school locations and at Al-Bustan’s hub.

  • This is not a remote or hybrid position.

Qualifications

*Required

  • Experience working with children or youth in an educational, camp, or after-school setting.

  • Interest or background in the arts (visual arts, dance, theater, music, etc.) preferred.

  • Strong communication, organizational, and interpersonal skills.

  • Ability to work independently and as part of a team.

  • Dependable, punctual, and flexible.

  • Must meet all Pennsylvania Clearance requirements in accordance with the Philadelphia School District.

*Preferred

  • Experience with arts education or youth development.

  • Bilingual skills (especially Arabic) are a plus.

Work Environment:

This position requires active participation in a fast-paced, creative, and youth-centered environment. The program will mainly run in classrooms but will also include scheduled off-site field trips, including an exhibition and performance at Al-Bustan.

Location: School Partner sites, Al-Bustan hub
Reports to: Education Manager
Hours: Part-Time, approximately 14-16 hours per week over 4 days (after-school hours)
Compensation: $22/ hour

How to Apply

To apply, please send a resume and a brief cover letter describing your interest in Al-Bustan's mission and your relevant experience to jobs@albustanseeds.org. Applications will be reviewed on a rolling basis. Al-Bustan Seeds of Culture is an equal opportunity employer and strongly encourages applications from candidates of Arab heritage and from individuals with lived experience in Arab American communities.

About Al-Bustan:

Rooted in Arab arts and language, Al-Bustan Seeds of Culture is a unique organization that offers artistic and educational programming, fostering cross-cultural understanding and celebrating diversity. Al-Bustan serves individuals of all backgrounds, nurturing and affirming Arab American cultural identity while actively playing a constructive civic role within broader American society. Al-Bustan Seeds offers a diverse range of programs catering to youth and adults, providing a rich and immersive experience in Arab arts and culture. These programs include summer camps, in-school and after-school programs, concerts and performances, art and literature workshops, language classes, and more. Joining Al-Bustan's team means contributing to the enrichment of cross-cultural understanding, appreciation, and celebration, ultimately fostering a more inclusive and interconnected world.